Your Etsy sales for a tax return: the statement CSV explained

Etsy™ gives you a statement per month, and each sale in it is spread over several rows. This page shows where to download it, what each column and row means, and how to turn a year of statements into one ledger by UK tax year.

Where to download it

In Etsy, open Shop Manager → Finances → Payment account.
Choose the month, then download the statement as CSV.
Repeat for every month you need. A UK tax year runs from 6 April to 5 April, so a full tax year is thirteen statements: April to April.

Etsy also lets you download Orders and Order items CSVs from Shop Manager → Settings → Options → Download Data. They list what sold but not the fees. Use the statements for your figures; if you use the order files too, do not use both for the same months, or a sale is counted from two places.

Menus move. If these paths no longer match what you see, email support@appgarden.co.uk and this page will be updated.

What each column means

`Date`	When the row happened, written like `10 Apr 2026`.
`Type`	What the row is: a sale, a fee, a refund, a deposit to your bank, and so on. See the row types below.
`Title`	The item, or a description of the fee.
`Info`	The order reference, such as `Order 1234567890`. This is how a fee is tied back to its sale.
`Currency`	Your shop currency.
`Amount`	The money the buyer paid, on a sale row.
`Fees & Taxes`	Fees taken on that row, as a negative amount.
`Net`	What the row adds to or takes from your balance. Summing `Net` over the month, leaving out deposits, gives the month's net.

Amounts arrive as text with currency signs, and empty cells as --. A sheet will not add them up until they are turned into numbers.

The row types

Sale	Income: the item and any postage the buyer paid.
Transaction fee, Processing fee	Etsy's cut of that sale. Each carries the order reference, so it belongs to the sale.
Offsite ads fee	Charged when a sale came from Etsy's ads. Tied to the order when it carries a reference.
Listing fee, subscription fees	Costs of running the shop that belong to no single sale.
VAT on fees	VAT Etsy charges on its own fees: a cost to you, not income.
Postage label	Labels you bought through Etsy: a cost, kept apart from the postage the buyer paid.
Refund	Money returned to a buyer, often with part of the fee credited back.
Deposit	Etsy paying your balance into your bank. Your own money moving, not income.

The mistakes this invites

Counting the deposits as income, so sales are counted twice.
Summing Amount and forgetting the fee rows, or counting the fees twice.
Missing the refunds, or putting a refund in the wrong tax year.
Putting sales from 1 January to 5 April in the calendar year instead of the tax year that started the April before.
Re-downloading a month and counting it twice.

What Seller Export Cleaner does with it

Drop the statements into the sidebar — a whole year at once, or a month at a time. It recognises each file by its columns, ties every fee to its sale by the order reference, moves fees that belong to no sale to a Shop costs tab with the reason, keeps deposits on a Payouts tab, links refunds to their orders, skips anything already imported, and gives every sale its UK tax year. The ledger plus shop costs always equals the statements' own net, to the penny, or nothing is written. See every rule, with how to do each one by hand.

Seller Export Cleaner · Prices · UK tax notes

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